Pre-Award
Proposals
Ensure sufficient planning for an upcoming proposal submission; learn about CALS lead time policy under the Planning tab. Additional resources coming soon.
- CALS Lead Time Policy (5 business days prior to submission deadline)
- Roles and Responsibilities (RSP)
- Proposal Submission (Cayuse)
Pre-proposals may or may not need to be routed in RAMP.
You need to route a record in RAMP IF:
- The pre-proposal has to be submitted by RSP preaward (e.g. NSPIRES, Research.gov, via email)
- RSP signature is needed on a document
- A budget is required, even if it is limited in content
If the pre-proposal requires none of these items, then PI may submit the pre-proposal to the sponsor without a RAMP record. If invited to submit a full proposal, a RAMP record will be needed at that time.
Budget Development
Find current budget templates in addition to RSP Budget Development Tools. Additional resources coming soon.
- CALS Standard Budget Template (including 3 subawards; updated Jan 2025)
- CALS Budget Justification Template
Guidance on Subawards.
Guidance on Cost Share.
Approvals
Guidance on PI Status & Effort. Additional resources coming soon.
Tenure-track faculty members automatically have PI Status which can be granted to academic staff in three ways (one-time limited, blanket limited, and permanent; see PI Status Guidelines and Procedures).
Faculty and staff must certify their own effort and may also be responsible for certifying the effort of research staff.
- Effort Reporting is completed using UW-Madison’s Effort Commitments and Payroll Certification system.
- RSP Guidelines for Effort Reporting
Proposal Submission
Coming soon.
“How to” Guides & Job Aids
These are CALS-specific guides to various processes in RAMP (and other software) based on RSP guidance.
Templates
Find all templates referenced on this page here. Current resources include CALS Budget Templates, Grants.Gov RR-Family Templates, and Proposal Document Templates. Additional resources coming soon.
- CALS Standard Budget Template (including 3 subawards; updated Jan 2025)
- NIFA Template_August 2025
- CALS Budget Justification Template (NSF)
- CALS Budget Justification Template (USDA-NIFA)
- Grants.Gov RR-Family Templates are available on the web. If submitting system-to-system (S2S), these “forms” will be an inherent component of the S2S and not require PDF attachment.
- Collaborators and Other Affiliations (NSF template)
- Mentoring Plan (NSF template)
- Letter of Collaboration (NSF template)
- Data Management and Sharing Plan (NSF template)
- Consultant Letter of Commitment