Templates

Renewable and Fixed Term Terminal Academic Staff appointment letters are generated through CALS HR and provided to units.

• Appointment Letter for Assistant Professor
• Appointment Letter for Assistant Professor with Extension
• Appointment Letter for Associate or Full Professor
• Appointment Letter for Associate or Full Professor with Extension

Permanent and Fixed Term Finite University Staff appointment letters are generated through CALS HR and provided to units.

Research Associate

• Research Associate Request Justification
• Research Associate Standard Offer or Appointment Letter
• Research Associate Extension Request Justification
• Research Associate Extension Letter

Research Intern

• Research Intern Request Justification
• Research Intern Standard Offer or Appointment Letter
• Research Intern Extension Request Justification
• Research Intern Extension Letter

Postdoc Fellow or Trainee

• See Non-Service Appointments

Other

• Federal Affordable Care Act Notification

Access current letter templates from the Recruitment Toolkit. The Office of Human Resources in coordination with the Graduate School maintains the letters in the Toolkit for Project/Program Assistant, Research Assistant, and Teaching Assistant.

Lecturer (SA)

• Please reach out to your CALS HR Generalist

Other

• See Non-Service Appointments
• Federal Affordable Care Act Notification

• Postdoc Fellow or Trainee Appointment Letter
• Note: the following language is required per campus policy and is included in the template above:
  • “This is a non-service fellowship award. Payments are to support the individual’s studies or research. The individual receiving this award is not required to perform any services in exchange for the award. Accepting this award may affect eligibility for need-based financial aid through the Office of Student Finance.”

Adjunct

• Adjunct Appointment – Paid
• Adjunct Appointment – Unpaid
• Adjunct Reappointment – Paid
• Adjunct Reappointment – Unpaid
• Adjunct Appointment Letter Attachment

Affiliate

• Affiliate Appointment Letter
• Affiliate Extension Letter
• Affiliate letter/Lapse in Appointment

Emeritus

• $0 Emeritus Appointment Request Form
• $0 Emeritus Professor Appointment Letter
• $0 Emeritus Professor Extension Letter
• Emeritus Letter Attachment

Professor L/I Appointments

• Professor L/I Request Form
• Professor L/I Appointment Letter
• Professor L/I Appointment Letter Attachment

Visiting Appointments

• Visiting appointment letters are generated through CALS HR and provided to units.

Volunteer

• Volunteer Appointment Letter

• Resignation/Retirement Acknowledgement Letter Template

• Offer Letter Attachment