Contact your CALS HR Manager to discuss pay basis conversion for any employee
Pay basis for an employee should be appropriate for the duties for which the person is normally responsible
Conversion of an employee’s appointment from one pay basis to another (e.g., annual to academic) should occur infrequently
Employee long-term responsibility changes might warrant a pay basis change
Clear justification of why a pay basis change is being requested, including benefit/impact to both unit and employee is required
Temporary changes in duties should be facilitated without pursuing a pay basis change (e.g., extend length of time an academic pay basis person will work in a fiscal year, such as teaching in Summer, may be handled by use of a summer appointment)
Timing of conversions
Pay basis changes may only occur:
A to C – at the beginning of the academic year or at the beginning of the spring semester
C to A – at the beginning of the fiscal year (July 1) or half-way through the fiscal year (January 1)
Submission of change requests
JEMS Rate/Title change system is used for entry/review/approval of all pay basis requests
Clear justification of why a pay basis change is being requested, including benefit/impact to both unit and employee is required
