Please submit all the below materials electronically to Dawn Wagner in CALS Human Resources by the given deadlines, indicated in bold. Deadlines are for the 2026-2027 fiscal year.
Contract Renewals
Assistant professors should be reviewed for contract renewal toward the end of their second year. Requests for contract renewals or notices of non-renewal must be submitted by the listed date, depending on contract end.
December 4, 2026
Contracts ending in December
April 2, 2027
Contracts ending in May and June.
Tenure mentoring committee letters
Tenure mentoring committee letters should be submitted as they are completed, but no later than the listed date.
End of spring 2027 semester
Promotions from assistant to associate professor
Divisional committees review files throughout the academic year; however, tenure packets must be submitted in sufficient time for review. All deadlines can be found on the faculty divisions’ websites. The Arts and Humanities, Biological Sciences, Physical Sciences, and Social Sciences divisional committees require electronic, bookmarked PDF files and have an electronic process for submission.
Refer to the appropriate divisional committee’s website and submit an electronic copy of the promotion packet no later than four weeks before it is due to the divisional committee. Packets are reviewed by the dean and associate deans at weekly, Monday meetings. Only complete* and bookmarked PDF submissions will be accepted by CALS.
*For a packet to be considered complete, departments must include their review, executive committee vote and chair letter of endorsement.
Promotion from associate to full professor
Promotions to full professor must be submitted by the listed date. Please reference the promotion to full professor web page to ensure submission of all required materials.
Paper copy examples of full professor promotion dossiers are available for review in Ag Hall. Please contact Ally McCann to arrange a time for review. Please keep in mind that the guidelines have changed and examples may not fully follow current guidelines; if examples and guidelines differ, faculty should refer to guidelines as the ultimate reference.
February 1, 2027
Post-tenure reviews
Tenured faculty shall be reviewed at least once every five years.
2026-27
Post-tenure reviews should be submitted according to the schedule that was outlined by each department in May 2026.
January 15, 2027
The indicated date is the final deadline. The college is requesting departments to submit reviews as they are completed.
2027-28
CALS HR will provide each department’s 2027-28 post-tenure review roster in early May and request post-tenure review schedules and deferral requests by May 31.
Specific deadline to be determined in spring
Sabbatical Request
Faculty sabbatical requests must be submitted by the listed date. Faculty members apply for sabbaticals online and request online approval from their chair. Upon approval, chairs request online approval from the Dean’s Office. Chairs should submit online applications to Dawn Wagner, whose name should be written in the “dean/director” box in the online approval process. Dawn will then route all applications to the dean and associate deans for review. All sabbatical applications must be submitted through the online process. If you have a joint appointment and are submitting your sabbatical request through another school or college, please notify Dawn.
Please refer to the university faculty sabbatical web page for sabbatical information and the link to the online application and instructions. Please refer to the CALS faculty sabbatical web page for additional sabbatical information.
September 10, 2026
*Note: The above deadlines are based on an October 1 campus deadline for sabbaticals. The annual memo from the Vice Provost for Faculty and Staff has not been issued for 2027-28 but we will provide an update if there is a substantial change.
Emerit requests
Emerit requests may be submitted at any time. Please submit faculty requests prior to the actual retirement date. (Academic and classified staff requests should also be sent to CALS HR.) Please refer to the CALS emerit web page to ensure submission of all required materials.
Professorships
By March 2027, the Dean’s Office will contact departments with information on expiring professorships and renewal details. For new department professorships, please contact Kara Luedtke for appointment details. For professorships released by campus, please connect with Kara Luedtke if you have questions regarding the application process/deadline to CALS.
Deadlines for professorships vary.
Research Service and Faculty Development Grants
Currently Unavailable
We do not expect the Research Service Grant and Faculty Development Grant programs will be accepting applications for awards during the current fiscal year, as both remain under review. If/when these programs become active again, their respective websites will be updated.