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PolicyAcademic Staff Policies and Procedures (ASPP)Date Effective: August 14, 2022Date Updated: August 15, 2022This will redirect to the Office of the Security of Academic Staff website. This website provides a list of policies and procedures for Academic Staff.
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PolicyCALS Capital Equipment Transfer Policy (CALS Administration)Date Effective: N/ADate Updated: N/AThis policy provides guidance regarding the transfer of research equipment as faculty leave UW-Madison for positions elsewhere.
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StandardCALS Endpoint Management & Security StandardDate Effective: August 9, 2022Date Updated: September 28, 2022This standard provides a consistent approach for CALS IT professionals to manage and secure endpoints in compliance with UW-Madison and UW-System policies. This document is also to inform CALS faculty, staff, and students regarding guidance to secure and manage university owned and personal endpoints.
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StandardCALS Endpoint Management and Security Standard Implementation PlanDate Effective: October 3, 2024Date Updated: October 3, 2024
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StandardCALS Privacy Statement for IT DataDate Effective: July 12, 2022Date Updated: July 10, 2022This statement informs CALS faculty and staff of information technology (IT) data collected and managed by campus cybersecurity, network, and endpoint management tools used to protected points from cybersecurity attacks.
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PolicyCALS Research Division Proposal and Agreement Lead Time PolicyDate Effective: N/ADate Updated: May 13, 2024Pre-proposals, proposals, and other sponsored program submissions, relevant documents, and information, including any agreements that need pre-review for submission with the proposal MUST be submitted via a RAMP record to the CALS Research Division a minimum of 5 business days prior to the submission deadline.
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PolicyCALS Vulnerability Management Policy (Draft)Date Effective: N/ADate Updated: N/AThis policy intends to ensure data and information systems are stable and reliable for all CALS teaching, learning, research, and outreach efforts by monitoring and remediating potential cybersecurity vulnerabilities. This policy provides direction to all CALS IT staff or other staff that supports various technologies.
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ProcedureCALS Vulnerability Management ProcedureDate Effective: November 26, 2020Date Updated: November 26, 2020This document accompanies the CALS Vulnerability Management Policy by identifying details in roles and responsibilities, operational components, and supported tools of the CALS Vulnerability Management Program. The document also delineates reporting, metrics, and key performance indicators to inform stakeholders and gauge the program’s effectiveness in managing and reducing risk.
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StandardCALS Website Hosting and Management StandardDate Effective: August 30, 2024Date Updated: September 6, 2024This standard provides a consistent approach for CALS professionals to manage and secure web hosting in compliance with UW-Madison and UW-System policies. This document is also to inform CALS faculty, staff, and students regarding guidance for maintaining CALS hosted websites.
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PolicyCybersecurity Risk Management Policy UW-503Date Effective: N/ADate Updated: N/ACybersecurity risk will be managed to ensure that the likelihood and impact of threats and vulnerabilities are minimized to the extent practical. Guided by the principles below, the focus of this policy is the protection of university data and the associated information systems.
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ProcedureDeparting Employee Request to Take Capital Equipment ProcedureDate Effective: January 1, 2017Date Updated: January 19, 2021This document covers procedures to be followed when a departing employee requests to take capital equipment with them to a new institution. Departments and Divisions may require additional review, approval, and discussion with the Deans Office when a departing employee requests to take capital equipment with them to a new institution.
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ProcessDetermining How to Reconcile a Salary OverpaymentDate Effective: N/ADate Updated: N/AWorkflow that describes analyzing how to reconcile a salary overpayment.
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GuidelineDetermining if a Professional Development Request is Career RelatedDate Effective: N/ADate Updated: N/AGuidance in how to determine if a professional development request is career‐related.
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PolicyDigital Accessibility Policy UW-519Date Effective: N/ADate Updated: N/AThis policy establishes shared definitions and practices, digital accessibility requirements and standards, and reporting requirements to ensure compliance with the university’s obligations to nondiscrimination under applicable state and federal regulations.
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PolicyEndpoint Management and Security Policy UW-526Date Effective: N/ADate Updated: N/AThis policy applies to any device, virtual or physical, used to conduct UW-related business, that connects to the UW System-managed network, and/or is used to access, manage, process, or store UW System data. Devices include endpoints purchased or obtained through UW–Madison and personally owned devices that are used to conduct the work of the university.
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GuidelineGuidelines for Processing Professional Development RequestsDate Effective: N/ADate Updated: September 10, 2021Guidance for how to review and process professional development requests.
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PolicyIncident Reporting and Response Policy UW-509Date Effective: N/ADate Updated: N/AThis policy defines four types of information incidents: (1) loss or theft, (2) intrusion by malware or unauthorized access via the network, (3) physical intrusion, and (4) all others. Each type has criteria that make a possible incident “reportable.” The policy requires the reporting of reportable incidents unless one of the exceptions applies. The Incident Reporting and Response Procedures are the implementation of the policy.
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ProcedureIncident Reporting and Response ProceduresDate Effective: N/ADate Updated: N/AThese procedures implement the mandatory reporting required by the Incident Reporting and Response Policy.
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PolicyInformation Technology (IT) Asset Reporting Policy UW-527Date Effective: N/ADate Updated: N/AThis policy establishes an IT asset reporting program that provides the framework, guidelines, and requirements for reporting accurate IT asset data at UW–Madison.
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GuidelineIT Asset Reporting Implementation PlanDate Effective: N/ADate Updated: N/AThe IT Asset Reporting Implementation Plan contains the supporting guidelines and procedures for establishing an IT Asset Reporting Program and are in support of the UW-Madison IT Asset Reporting Policy providing the framework, guidelines, and requirements for reporting accurate IT asset data at UW-Madison.
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FormJustification to Advance PositionDate Effective: N/ADate Updated: N/AThe purpose of this form is to capture the S/C/D Dean, Director, or Vice Chancellors justification for why a position(s) needs to advance in the recruitment process, even though the position(s) is subject to the position cap. The form is only required for positions which may be subject to the position cap.
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Key Issuance and Building AccessDate Effective: N/ADate Updated: N/A
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PolicyMedia and Device Disposal and Reuse Policy UW-505Date Effective: N/ADate Updated: N/AUW–Madison employees, contractors, and associates must ensure that media or devices in their possession that contain restricted or sensitive data are adequately erased, obscured, destroyed, or otherwise rendered unusable before disposal, or adequately erased before reuse for another purpose.
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PolicyOfficial Functions and Expenses Policy UW-3075Date Effective: July 1, 2019Date Updated: July 1, 2022Official functions can actively promote the university’s mission, support community value, and recognize and reward exceptional performance and service. However, the university must govern the use of the specific funds used to pay for official functions and ensure the appropriateness and reasonableness of all official functions and expenses.
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ProcedureOfficial Functions and Expenses Pre-Approval FormDate Effective: N/ADate Updated: N/AOfficial functions can actively promote the university’s mission, support community value, and recognize and reward exceptional performance and service. However, the university must govern the use of the specific funds used to pay for official functions and ensure the appropriateness and reasonableness of all official functions and expenses. This form must be signed prior to incurring any expenses.
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PolicyOfficial Functions and Expenses UW-3075Date Effective: July 1, 2019Date Updated: July 1, 2022Official functions can actively promote the university’s mission, support community value, and recognize and reward exceptional performance and service. However, the university must govern the use of the specific funds used to pay for official functions and ensure the appropriateness and reasonableness of all official functions and expenses.
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ProcedureSalary Repayment ProceduresDate Effective: N/ADate Updated: N/AThis document provides procedural information on correcting overpayments and is a reference for unit and division staff (department administrators, payroll coordinators, and financial specialists as well as divisional accountants and Human Resources (HR) staff).
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PolicyUniversity of Wisconsin Foundation Gift Acceptance PolicyDate Effective: N/ADate Updated: N/AUW-Foundation is responsible for recording and receipting all gifts and pledges in accordance to Internal Revenue Code (IRS), Council for Advancement and Support of Education (CASE), and Financial Accounting Standards Board (FASB) regulations. The purpose of this Policy is to address the types of gifts UWF can accept, required documentation for each type of gift asset, any applicable minimum gift amounts required, and valuation of each gift type for purposes of recording in UWF’s gift records.
University of Wisconsin-Madison
UW-Madison
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