Travel

• Travel Policy UW-3015: Complete UW Travel Policy
• UW TravelWIse: UW System travel information and regulations
• FAQs: Travel & Reimbursement Frequently Asked Questions
• Expense Reports for Individuals who Report Directly to the Provost, Chancellor, VCSA, or VCFA: https://policy.wisc.edu/library/UW-3024
  Full instructions can be found here: https://businessservices.wisc.edu/travel-reimbursement/getting-reimbursed/special-approval-expense-reports/.

Airfare

Per Campus policy, travelers must use Concur/Travel Incorporated.  Use of third-party online travel sites, such as Orbitz and Travelocity, and booking directly with the airline is prohibited and non-reimbursable.  Please note: You MUST call Travel Incorporated for airfare comparison prior to travel.

• Airfare Policy UW-3016
• Concur Booking Tool
• Travel Incorporated

Lodging

• Reserving Lodging
• Lodging Contracts for UW
• Lodging Policy UW-3017

Meals

• Meals and Incidentals
• Meals and Incidentals Policy UW-3018
• Business Meal Calculator

Vehicle Use

• Fleet
• Vehicle Use (Rental and Personal) Policy UW-3019
• Reporting an Automobile Accident

International Travel

• CISI Insurance Required for International Travel (starting January 1, 2022): https://policy.wisc.edu/library/UW-3022. This is a response to the Chancellor’s memo from 11/8/21.
  • CISI is a payable/reimbursable expense. A credit card is required at the time of enrollment.
  • At this point, approvers, auditors, and site managers are not required to verify CISI coverage when reviewing other international travel expenses. We are attempting to internally monitor compliance and are treating this as an educational opportunity, not a crackdown.
• Fly America Act
• Value Added Tax
• Currency Converter
• International Travel Policy UW-3022

NOTE: Hawaii and Alaska are not considered international locations.

e-Reimbursement

Overview of e-Re’s: How to create, modify, and resubmit.

Accountable Plan (Reimbursement requests older than 90 days)

• Accountable Plan Policy
• Accountable Plan (90-day Policy) Announcement – 12/12/16  Note: CALS uses a modified form.
• One-Time Exception Process for CALS Employees
• Exception Process for Non-employees

Tax Information

• Tax Exemption Policy UW-3033
• Out-of-State Tax Treaties
• International Tax Treaties
• Value Added Tax
• Tax Documents in Box This link will take you to Box, needing your NetID for logging in.