Welcome to the CALS Graduate Program Manager/Coordinator Community!
We are excited to have you join our graduate program manager/coordinator community. Graduate programs are primarily based in the Graduate School and are supported administratively through academic planning support, human resources, and more from the college.
CALS Academic Affairs has put together the following resources and information to support your role as a graduate program manager or coordinator in the college. This is not an exhaustive resource, please share resources that you think would be helpful to add to this site by emailing Tera Holtz.
Questions? Not sure who to contact for help?
Contact Megan Ackerman-Yost with questions about academic programs or Heather White for questions about mentoring, funding, and grievances.
Quick Links
Curricular Representative Resources
Graduate School Academic Policies
CALS HR Assistantship Resources
Academic Planning Resources (coming soon!)
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- Connect with Assistant Dean for Academic Policies and Programs, Megan Ackerman-Yost for a welcome to the college and for help requesting access to the appropriate tools in the Student Information System (SIS). There are a large number of trainings required for SIS access, so we recommend getting started with this right away.
- Information for new graduate program coordinators
- New Graduate Program Coordinator check-list
- You’ll typically have one graduate coordinator/manager meeting per semester hosted by the Graduate School and one monthly or bimonthly meeting with the CALS Associate Dean for Faculty Affairs and Graduate Student Mentoring, Heather White.
- Email lists you will want to join or will automatically be signed up for
- Graduate School emails
- Once added to the unit directory for your program(s), you will begin to receive communications for all graduate program information and for information specific to your program(s) and students. Your predecessor can add you to the unit directory during training or you can contact the Graduate School for assistance.
- CALS Graduate Program Managers/Coordinators email list
- Course scheduling and enrollment management
- Once you are added as a curricular representative, you will be added to the email list for “curricular reps”
- Bioscience graduate program coordinator e-mail list and a chat in Microsoft Teams
- Contact Martha Reck (mreck2@wisc.edu) for assistance being added to these.
- Graduate School emails
- The SciMed Graduate Research Scholars program supports CALS programs, connect with their program manager for more information on their program and to ensure you receive information about their fellowship opportunities.
- The Guide: is the official source of academic program offerings at UW-Madison and their curricular requirements and policies.
- Data
- Data Center in the Student Information System (SIS) can be used to see primarily currently enrolled student information
- Repository for Administrative Dashboards and Reports (RADAR): repository of self-service institutional data solutions for individuals who work with curricular, student, other data. Be sure to request access to “Student Data – Restricted” using this form.
- Tableau: used to view data visualizations of campus-level and sometimes major-specific data points.
- If your program uses the Graduate Student Tracking System, you’ll want to get training and access to that.
- Academic dates and deadlines
- Academic calendar
- Office of the Registrar:
- How-Tos for students on using Course Search & Enroll
- Guide to enrollment actions, dates and deadlines, and which tool students use to do these actions
- Office of the Registrar (RO): questions regarding course scheduling, enrollment, grading, adding advisors and batch moves of advisees, student records, credit evaluation services, and anything student records
- Data, Academic Planning, & Institutional Research (DAPIR): support finding data, assessment reporting, program and curriculum planning
- Division of Information Technology (DoIT): campus level support for software and tech needs
- Office of Student Assistance and Support (OSAS): general student support and resource connection, contact to consult on report a student of concern
- Office of Student Conduct and Community Standards: academic and non-academic misconduct, contact to report or consult on any concerns
- Office of Student Financial Aid (OSFA): scholarships, loan questions, basic needs support
- Bursar’s Office: questions about tuition and enrollment holds
- International Student Services (ISS): supports international students at all levels including immigration paperwork, enrollment verification, and community building/support
- Veterans Services: provides support both logistical and community focused for active duty, veteran, and GI Bill eligible students
- Multicultural Student Center (MSC): home of the main central hub for multicultural student orgs and the Asian Pacific Islander Desi American (APIDA) Student Center, Black Cultural Center, Indigenous Student Center, Latinx Cultural Center
- Office of Academic & Career Success (OACS): a centralized office that supports undergraduate campus advisors with trainings and tools to do their best work. Advisors do not report to this office. Some graduate program coordinators/managers opt into some of the OACS trainings but the programming is very undergraduate-focused.