CATEGORY
This document provides procedural information on correcting overpayments and is a reference for unit and division staff (department administrators, payroll coordinators, and financial specialists as well as divisional accountants and Human Resources (HR) staff).
Guideline
Student award payments, which are payments to students NOT tied to services rendered or prizes for contests and competitions open to the public, were previously paid using Payment to Individual Report forms (PIR). CALS Business Services has developed the Student Award Payment Form to replace PIRs when processing payments to students. Previously account code 3750, prizes and awards, was used for student award payments, however new guidance from the Bursar’s Office and Accounting Services is to use account code 5711, program code 9 (academic related scholarships) or 5709, program code 4 (research related payments) when processing student award payments.
Guideline
UW-Foundation is responsible for recording and receipting all gifts and pledges in accordance to Internal Revenue Code (IRS), Council for Advancement and Support of Education (CASE), and Financial Accounting Standards Board (FASB) regulations. The purpose of this Policy is to address the types of gifts UWF can accept, required documentation for each type of gift asset, any applicable minimum gift amounts required, and valuation of each gift type for purposes of recording in UWF’s gift records.
Policy
