Event & Activity Reporting

Reporting Requirements for CALS Extension Faculty and Staff

Every year, faculty and staff need to report on Extension and outreach events. Our federal funding partner, USDA/NIFA, requires that we collect data on ethnicity, race, and sex. We also collect participant age information.

When to Report

To be sure all participation events are captured, enter the events right away in the CALS faculty success tool. The full report is due in January of every year.

Reporting link: https://admin.cals.wisc.edu/offices/hr/facultysuccess/
Faculty success page: Faculty Success – CALS Administration

Have Questions?

Casey Hillmer
Assistant Director of WAES
casey.hillmer@wisc.edu

(608) 262-2397

Casey Hillmer

What to Report

Events

Events are Extension and outreach events that you have hosted or organized.

Title/Name of Event (include type of education, topic, and audience). Example: Farm Succession Webinar, farm managers and their families.

Complete event records for all efforts that were educational and reached audiences outside the UW System and contained an intentional interaction.

For your event, the description should answer the who, what, when, where and why questions.
In-person/phone/email consultations and office visits which are educational in nature.
Targeted newsletters (to mailing lists) or other targeted distributions that contain educational content.
Do NOT report if content is purely promotional. Do NOT report on efforts involving internal audiences (within the UW).
For events which are part of a series, only enter once and reference the number of series.
Demographic data will also be required.

Demographic Reporting Efforts (tied to events)

We collect participant demographic information to better understand who we reach with our programming. Collecting this data is also required to demonstrate compliance with non-discrimination laws and policies. For efforts which require registration and sign-up, you need to collect demographic data of the participants. Form to distribute: Demographic form

Activities

This section is for you to provide an overview or summary of your Extension and outreach activities and how they fulfill the Wisconsin Idea. Specific Extension and outreach event details can be recorded on the Extension and Outreach Events Screen.

Efforts which are reached by YouTube, website views, radio interviews and newspaper articles can be reported as part of your activities/WI Idea.

Additional guidance:

Here is an Extension and Outreach help document of what is required.

Information on collecting demographic information (will need login): Participant demographic information